Turn Lost Referrals Into Additional Revenue
We help practices capture, convert, and complete more referrals, so fewer patients slip through the cracks and more revenue lands on your schedule.
We manage the full referral lifecycle – from intake and documentation verification to patient outreach, appointment scheduling, follow-up for unresponsive patients, and final loop closure with referring providers.
Most Practices Lose 25–40% of Their Referrals
Every lost referral is lost revenue. And in most practices, the reasons are painfully familiar:
Patients are never contacted quickly
Staff can’t keep up with callbacks
Missing documents stall scheduling
Referrals sit untouched in unmonitored inboxes
Referring providers don’t get updates and lose confidence
No one knows the clinic’s true conversion rate
We Help You Capture the Revenue You’re Missing
Staghorn turns inbound referrals into scheduled patients. Instead of slipping away, more referrals convert, creating consistent, predictable revenue growth without adding staff or overhead! Here’s what you get:
More scheduled patients
Fewer no-shows
Stronger referring provider relationships
Higher referral conversion
Less operational chaos
Clear insight into your referral performance
It’s the simplest way to grow your clinic!
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More Scheduled Patients
We reach out fast and follow through, so more referred patients actually get on your schedule. This results in more completed visits and increased revenue.
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Less Staff Overload
Your team stops chasing paperwork and phone calls. We handle the entire referral process so your staff can focus on in-office operations and patient care.
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Stronger Referring MD Relationships
Referring providers receive timely updates and clear communication, improving satisfaction and increasing the likelihood they continue sending you patients.
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Clear Insight Into Referral Performance
You’ll finally know your volume, conversion rate, and leakage. This gives you the data you need to make smarter operational decisions.
What Our Clients Love
“Staghorn has completely transformed our referral flow. We’re seeing more patients scheduled, fewer fall through the cracks, and our revenue has noticeably increased. It’s been a game changer for us!”
Dr. Melissa Hart, MD – Medical Director
“We didn’t realize how many referrals we were losing until Staghorn stepped in. Their follow-through is outstanding and our schedule has never been fuller. This service pays for itself many times over.”
James Wheeler, MBA – Practice Administrator
“Staghorn made an immediate impact. Our team is less overwhelmed, our referring providers are happier, and we’re converting more patients than ever. I wish we’d partnered with them sooner!”
Dr. Sarah Lin, MD – Partner
Simple & Transparent Pricing
No surprises. No setup fees. Just a clear monthly partnership that grows your scheduled patient volume and reduces the operational load on your team.
$3,750/mo. — Up to 150 referrals
Perfect for smaller specialty clinics looking to reduce referral leakage and improve scheduling consistency. This plan gives you full end-to-end management without overwhelming your internal staff or budget.
$6,500/mo. — Up to 300 referrals
Ideal for mid-sized practices juggling heavy referral flow and needing reliable, proactive patient outreach. This plan ensures every referral receives timely attention, boosting both patient volume and operational efficiency.
$9,500/mo. — Up to 500 referrals
Designed for high-volume clinics that require a fully managed referral operations engine. This plan offers the highest level of responsiveness, follow-up persistence, and scheduling support to keep your clinic running at peak capacity.
Custom Pricing — Multi-location or high-volume groups
Best for organizations that receive more than 500 referrals per month or operate across multiple sites. We tailor the service to your structure, staffing model, and specialty needs to deliver maximum impact at scale.
How We Work
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We begin outreach the same day a referral is received – always within 24 hours. Fast patient contact dramatically improves referral conversion and helps more patients make it onto your schedule.
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We manage the full referral lifecycle: intake, documentation checks, patient outreach, appointment scheduling, follow-up attempts, and loop closure with referring providers. Your team no longer has to chase paperwork, make repeated calls, or monitor referral progress.
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No. We operate on a simple month-to-month partnership. Practices stay with us because the results speak for themselves, not because they’re locked into lengthy agreements.
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None at all. Onboarding is fast, free, and designed to integrate into your current workflow without disruption to your operation!
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Absolutely. We follow strict HIPAA standards, use secure data processes, and sign a Business Associate Agreement (BAA) with every practice we support.
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Your clinic simply creates a limited-access user account with referral and scheduling permissions. This lets us work directly in your system while maintaining tight security and compliance.
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You receive clear weekly performance reports outlining referral volume, conversion, leakage, follow-up activity, and patient outcomes. You always have complete visibility into your referral pipeline.
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We handle persistent follow-up, including calls, texts, and emails, until the referral is resolved. This consistent outreach significantly reduces lost referrals and no-shows.
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Yes! Most clinics see immediate relief as we take over the high-volume tasks of outreach, tracking, scheduling, and documentation follow-up. Your team can finally focus on in-office patient care.
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Definitely. Referring providers receive timely updates and reliable communication, strengthening relationships and encouraging them to continue sending you patients.
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Most clinics recover a substantial amount of revenue previously lost to referral leakage. Improving conversion by even 20% can add tens of thousands of dollars per month in completed visits!
Ready to Get Started?
Once you let us know you’re interested, we take it from there. Our goal is to give you clarity, not pressure!
Step 1: We’ll review your submission and send you more details about the specific package you’re interested in, including how it fits your clinic’s referral volume and workflow.
Step 2: If you have questions or want to talk things through, we’ll set up a short call at a time that works for you. This gives you a chance to walk through your needs, confirm expectations, and make sure the service is the right fit.
Step 3: When you’re ready to move forward, we’ll guide you through onboarding. From access setup to going live, we make the process straightforward so you can start seeing results quickly, with minimal disruption to your team.
No pressure. No long-term commitments. Just a clear path forward when you’re ready!